Commercial Invoice

Sender details


  • The invoice number is assigned by the shipper, if applicable.
  • Not necessarily the date that the shipment is handed to ITL. This should be the date the transaction took place in the seller’s records. (The date on the shipping label should show the date the shipment is handed to ITL.)
  • The shipment ID is the 11-digit version of the tracking number when using ITL ® technology to complete the invoice (i.e., 1YE595012345678901 becomes Shipment ID E5950123456).
  • Currency indicates what currency the values are listed in (e.g., USD, GBP, EUR, etc.).
  • The shipper will include the reason for export. For example, whether the shipment is a sale, a gift, an item for repair, etc.
  • Terms of sale (Incoterms) refers to the billing terms on the invoice. The terms state who (seller or buyer) is responsible for paying various costs — ship ping, insurance, import tax and duty charges. See the Incoterms section at the end of this guide for more information.

Receiver details

Delivery details (if different)

Description of goods
This is where you need to provide a detailed description of what items are in the package(s).

The details of the description should include:
• What it is
• What materials it’s made of
• What the item is used for
• What the item’s serial or part number is, if applicable

For example, an accurate description would be: ½ inch diameter carbide steel drill bit for machining metal, part 123-456. The detailed descriptions you provide are used by the destination brokerage department to assess and apply the import country’s duty and tax on the goods being sent
Quantity Unit weight (kg) Unit value Commodity code
Commodity code (Harmonized tariff code or Schedule B number).
Include this to assist the clear ance of your goods. This global system of classifica tion speeds up exports, reduces delays and avoids potential additional fees and charges
Location of origin Total weight (kg) Total value

Number of packages in shipment:
Total Shipment Value:
Shipping costs:
Insurance costs:
Other costs:
Total declared value:


I declare that the content of this invoice is true and correct.

Name Company and Job title Date

Additional information

Also add any other information that could be useful here and that is required for your goods by the applicable countries (and is not already included on the invoice).

(e.g. hazardous details, EORI number, ECCN number, etc.)